Reverse a Cash Receipt and Cash Receipt Application

If need be, you can reverse a cash receipt or a cash receipt application. If a cash receipt is reversed then the cash receipt applications associated with it are also reversed in the order of the newest to the oldest. This means that the newest cash receipt application created is reversed first followed by the older ones. The amount reversed becomes the unapplied amount and is available for future applications. The LPT that was created due to this is also reversed. The unapplied amount is also updated when an LPT is reversed. 

Reverse a Cash Receipt

Prerequisites

The following is the prerequisite to reverse a cash receipt:

• A cash receipt is created.

  Note:

  To know about how to create a cash receipt, refer to Create a Cash Receipt.

Steps

Perform the following steps to reverse a cash receipt:

1. Click on the cash receipt that needs to be reversed.

2. ClickReverse Cash Receipt.

   • A Batch job, in the background, is triggered and starts to reverse all the payments done on this cash receipt.

   • In the Cash Receipt Detail section, Receipt Status is updated with the following options:

     • PARTIALLY APPLIED, if Unapplied Amount is less than the Receipt Amount.

     • CREATED, if Unapplied Amount is equal to the Receipt Amount. 

   • In the Cash Receipt Application section, the following changes occur:

     • Receipt  Application  Status = REVERSED 

     • Unused Amount is updated with the Allocated Amount. 

Example

As shown in the following image, when a cash receipt is reversed, the following changes occur:

• All the cash receipt applications associated with the reversed cash receipt are also reversed.
• The Receipt Statusof the cash receipt changes to REVERSAL STARTED.
• RECEIPT APPLICATION STATUS changes to REVERSED.

Reverse Cash Receipt Application

Reversals are also done on an individual cash receipt application. Upon clicking on Reverse Cash Receipt Application on the cash receipt application page, the payment made through this cash receipt application is reversed.

You also have the option to manually reverse all the cash receipt applications instead of the automatic reversals that occur when a cash receipt is reversed. However, the order in which these reversals should be done is from the newest to the oldest. 

Prerequisites

The following is the prerequisite to reverse a cash receipt application:

• A cash receipt application is created.

  Note:

  To know about how to create a cash receipt application, refer to Create a Cash Receipt Application.

Steps

Perform the following steps to reverse a cash receipt application:

1. Click the cash receipt application that you need to reverse.
2. Click Reverse Cash Receipt Application.

   • The Cash Receipt and Cash Receipt Application sections are updated accordingly.

   • In the Cash Receipt section, Receipt Status is updated with the following options:

     • PARTIALLY APPLIED, if the Unapplied Amount is less than the Receipt Amount.

     • CREATED, if the Unapplied Amount is equal to the Receipt Amount.

       The Cash Receipt Application section is updated with the Receipt  Application  Status = REVERSED,  the Unused Amount is updated with the Allocated Amount. 

Example

As shown in the following image, when a cash receipt application (CRCTAP-0000000066) is reversed, the following changes occur:

• Receipt Application Status is REVERSED.
• RECEIPT STATUS is PARTIALLY APPLIED.